Executive Secreatary with Telecommunications Industry experience

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Tower Group are currently seeking candidates for their open Executive Secreatary with Telecommunications Industry experience position in Johannesburg, Gauteng through Go Job Search. Are you an experienced candidate looking to take up a Executive Secreatary with Telecommunications Industry experience role such as with an industry leading company like Tower Group?

Role purpose:Provide secretarial and administrative support to Managing Executive in the Division. Assist in creating a high performing team by supporting the wider teams and ensuring team communication, activities and celebrations.Key accountabilities and decision ownership:General office managementMinute takingManage the diary of the Managing Executive and assist with scheduling meetings as well as co-ordination of diary (all events and requests)Support the team with EVO administration, ensuring that purchase orders are raised timeously, purchases are within budget and suppliers are paid on timeEnsure that all travel arrangements are timeously made for the Managing Executive as well as the Executive Heads of DivisionsCo-ordinate workshop and event managementTrack all delegated tasks and work in progress emanating from the Office of the Managing Executive and EHOD’s and report on work in progressProvide support on additional requirements which may emanate from the Managing Executive’s and EHOD’sLiaise with clients, suppliers, service providers and VIP guests.Organisational and administrational support including Office maintenance:Co-ordinate events, meetings conferences, seminars, workshops and management strategic workshops, for the ME of the Division and the Executive HeadsCoordinate team building and conference activities.Co-ordinate travel arrangements and business itineraries for national and international Keep a complete, confidential and up to date record of all matters related to the Business area.Assist new personnel with obtaining necessary office equipment and management of stationery for division.Create and maintain an effective filing system.Responsible for office area maintenanceAdministration of company toolsEnsure health and safety awareness and adherence in the office is adopted by the whole teamEnsure all operational risks are up to date and are managed accordinglyRelationship Management and Team CultureMaintain a close working relationship with other divisionsUnderstands importance versus urgency of issue, and who needs to be addressed or informedKnows what should be confidential and demonstrates a high level of discretion appropriatelyProactively suggest and lead activities to help build team culture and maintain work-life balance for all team members.Be the teams’ champion for celebrating success and important personal and professional events.Understands the players who are important to the business and manages those relationships Budget and ReportingEnsure reconciliation of all spend for the ME and Executive HeadsCore competencies, knowledge and experience:CompetenciesExcellent administration skills (essential)Excellent organisational skills (essential)Ability to pay attention to detail (critical)Interpersonal skills (critical)Oral and written communications skills (essential)Ability to maintain confidentiality at all timesAbility to work under pressure and meet tight deadlinesAbility to work independentlyResults orientated and self-motivatedKnowledgeMicrosoft Office – Word, Outlook, Excel, PowerPoint, Project, Internet (essential)IT/Telecommunications environment (advantageous)Office management (essential)Financial administration (beneficial)

Apply now and a member of the team at Tower Group will get in touch with you to discuss your career options further.

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Tagged as: Executive Secreatary with Telecommunications Industry experience