Senior HR Officer

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Tower Group are currently seeking candidates for their open Senior HR Officer position in Cape Town, Western Cape through Go Job Search. Are you an experienced candidate looking to take up a Senior HR Officer role such as with an industry leading company like Tower Group?

POSITION: SNR HR OFFICER – Perm role The Senior HR Officer reports to Assistant HR Manager and Group HR Manager.JOB PURPOSESupports Human Resources department by performing Human Resources generalist functions for the client.DUTIES AND RESPONSIBILITIES SHALL BE BUT NOT LIMITED TO THE FOLLOWING: HR Administration dutiesPrepare for review by Group HR Manager contracts, job description, contract addendums, increment, leave and acting allowance letters for the group to be signed off by Group HR manager and CFO.Recruitment process including but not limited to:Identifying a valid need for a new employee & positionsResponding to Head of Department/ OSM request for new offshore personnelPreparation of job description and job advertReview CV’s and present relevant CV’s to HOD’s/Line Managers with vacancyPerform reference checks on suitable candidates and validate certificatesSet up interviews with candidatesInterview and selectionReporting HR admin projects to Group HR Manager bi-weeklyHR Filing system HR & Crewing Maintain leave (annual, sea, family responsibility, sick and family responsibility) balance reports for office and offshore employees, which includes but is not limited to the following:Update monthlyFollow up on employees with large leave balances for leave planning schedule ( in conjunction with the persons department manager)Ensure leave that accrues within a leave cycle is taken within 6 months of leave cycle expiryMonitor negative leave balances to ensure this balance is never below -3Present for payment/deduction when employee contract is terminatedEnsure accurate leave days are presented on employee monthly payslipsPrepare for review and confirmation by OSMM and crew quarterly offshore leave schedule.Prepare year to date offshore leave balance schedule to be used when planning crew changes.Coordinate HR projects (meetings, training, surveys etc) and take minutesAssist timeously with employee requests regarding human resources issues, HR policy queries, and regulations.Ensure Group organogram’s are up to date and communicated and circulated Group wide.Ensure HR system and all e-filing is managed, maintained and executed timeously.Must deal timeously with employee matters, grievances and disciplinary hearings. Chair hearings as well as be up to date with all labour relations legislation.Ensure employee wellness programs rolled out successfully for the CLIENT GroupEnsure all IOD’s are managed, captured and admin executed it to legislative requirements in conjunction with the HR Training Officer.Communicate with public services when necessary, hospitals, UIF, Labour department, etc.Ensure that initial orientation for newly hired employees is provided on first day of employment, together with security tags.Exit interviews for all leavers.Update and maintain HR personnel records and database dailyPrepare for review contracts for casual employees and payment schedules. HR General correspondence.Assist Group HR Manager with HR reporting, and all other HR ad hoc related queries general HR project work.Ensure constantly up to date with RSA & Namibian HR legislation.Assist with staff welfare functions (i.e. Braai’s, baby showers, farewells etc).HR Payroll (PASTEL): Must be able to execute this function only in the absence of the responsible employee. Prepare timeously an accurate monthly Pastel HR report with summary of HR transactions for the month for the complete GroupPrepare monthly vessel schedules confirming days with final crew change list, Masters POB, attendance registers of departments, training schedule, IOD forms, leave forms, etc.Review all overtime requests for Group but not limited to the following:Ensure that pre-approval has been granted by the line manager or DirectorCheck overtime hours requested reconcile to security logs, weekly minimum required hours, and overtime pre-approvalCheck workshop/casual worker/security timesheets on weekly and monthly basis ensuring reconciliation to security logs, minimum required hours, and overtime pre-approval.Prepare accurate monthly payroll on excel for review by Group HR manager, CFO & Finance Department ensuring but not limited to:All company/employee deductions/contributions have been madeAll contract amendments (increase, acting allowances, terminations, unpaid leave, leave pay-out etc) have been includedAll other details affecting payroll have been included and processed appropriatelyProcess payroll on Pastel accurately and timeouslyProvide employee data for EMP201 and EMP501 for the groupSubmit monthly SSC, UI19 forms and VAT returns for the groupPrepare employee reconciliation and PAYE returns yearly for the groupPreparation of IRP5 information for SARS submission, distribution of IRP5’s and assistance with employee queriesPreparation of information for Tax clearance certificates for offshore personnel.QUALIFICATIONS AND EXPERIENCE Human Resources Degree5 – 8 Years’ experience in fast paced HR environmentPC literacy MS Office, CompulsoryPastel payroll knowledge experienceBasic knowledge of SA labour lawExcellent organizational skillsStrong communications skills

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Tagged as: Senior Hr Officer