Executive Pa

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Unique Personnel are currently seeking candidates for their open Executive Pa position in null, Gauteng through Go Job Search. Are you an experienced candidate looking to take up a Executive Pa role such as with an industry leading company like Unique Personnel?

Job Number Job Type Permanent Job Title Executive PA Computer Skills Industry Manufacturing City Roodepoort Province Gauteng Job Description Job Overview An Executive PA to perform a variety of administrative tasks and support our company’s executive team. To be successful in this role, you should be well-organized, have great time management skills and be able to act without guidance. Ultimately, you will contribute to the efficiency of our business by providing personalized and timely support to executive members.Minimum RequirementsAt least 8 years senior secretarial experienceWork experience as an Executive PA to Managing Directors or CEO’sExcellent MS Office knowledgeSupervision of sub-ordinate staffOutstanding organizational and time management skillsFamiliarity with office tools and applications (e.g., e-calendars and copy machines)Excellent verbal and written communications skillsDiscretion and confidentialityB.Comm or completed Secretarial diplomaKey Tasks and ResponsibilitiesAct as the point of contact among executives, employees, clients, and other external partnersManage information flow in a timely and accurate mannerManage executives’ calendars and set up meetingsMake travel and accommodation arrangementsPrepare weekly, monthly, or quarterly reportsOversee the performance of receptionist and cleanerFormat information for internal and external communication – memos, emails, presentations, reportsTake minutes during meetingsScreen and direct phone calls and distribute correspondenceReading, monitoring, and responding to email’s,Answering calls and liaising with clients competently,Preliminary drafting of correspondence,Diary managementPlanning and organising meetings,Taking action points and writing minutes,Preparing papers for meetings,Taking dictation,Planning and organising events,Improving office efficiencyConducting research,Preparing presentations,Managing and reviewing filing and office systems,Oversee and manage office requirements,Typing,Keeping record and control of H & S Audits done at branchesSourcing and ordering stationery and office equipment,Managing unplanned projectsCritical Cross Field OutcomesManagement SkillsProblem solvingDecision makingPlanningOrganisingInteracts & works with Customers (management level), suppliers (management level), personnel, co-workers, other branches (e.g., Admin etc)Life SkillsCommon senseCreative thinkingAbility to work under pressureSocial SkillsTactPolitenessAssertivenessPersonal QualitiesIntegrityHonestyLoyaltyDedication and willingness to learnReliabilityLanguage / Literacy / CommunicationsRead, write, interpret, analyse, and explain contracts, reports, tables, diagrams, supplier documentation & text.Generate reports, tables, diagrams & text.Interacting with Customers & resolving complaintsKnowledge and UnderstandingConfidentialityHandling customersUsing computer programs & softwareTelephone skillsManaging projectsPlanningValue systems and cultureAttention to detailWorking as part of a team and individuallyUse InitiativeHighly ConfidentialProfessional presentation of selfCollaboration focused i.e., building relationships with staff, suppliers, and customersIntegrity/honestySkillsAnalytical and problem-solving skillsMeticulous attention to detailGood interpersonal skillsDeadline drivenGood stress and time-management skillsPersonal AttributesHonest and TrustworthyRespectfulSound work ethicsTeam player with ability to deal with changing prioritiesAbilitiesConfidence in dealing and building relationships on all levels.Excellent written and oral communication skills.High level of accuracy and attention to detail.Well organised with strength in prioritising.Flexible attitude to achieve results.Calm under pressure.

Apply now and a member of the team at Unique Personnel will get in touch with you to discuss your career options further.

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Tagged as: Executive PA