Operations Secretary

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Unique Personnel are currently seeking candidates for their open Operations Secretary position in Johannesburg South, Gauteng through Go Job Search. Are you an experienced candidate looking to take up a Operations Secretary role such as with an industry leading company like Unique Personnel?

Job Number 68442 Job Type Permanent Job Title Operations Secretary Computer Skills MS Excel,MS Outlook,MS Word Industry Retail – Wholesale City Johannesburg South Province Gauteng Job Description Seeking a very strong minded candidate to fulfil this role that has high levels of energy,articulate, thorough in the execution of tasks and is very efficient and has high levels of attentionto detail.Must have current experience in a Similar role.Responsibilities: The suitable candidate will be required to fulfil the following function:Managing Operational Teams Daily, Weekly and Monthly Diaries – when required;Executing of Personal Assistant Duties for the Directors of the business as specified;Ensuring the Operational Teams deadlines are met by proactively addressing reminders and ensuring teams meet deadlines;Managing expectations on completion of task;Executing processes on logistics management, time management and deadline driven approach;Ensuring that the reminders on deadlines are set and followed up on;Managing bookings of travel, logistics of couriers, deliveries of service providers and supplier / service level agreements are met;Managing invoicing and quotations from Suppliers / Third Parties for approval and payments through to Finance;Managing the Accommodation and Travel of the Operations Team;Management and processing of Field management expense claims, ensuring timeously paid and accurately paid;Ensuring Compliance on Legal issues, Insurance requirements and Governance is met through timeous execution and delivery of tasks;Ensuring Communication on deliverables to meet Compliance deadlines are met by managing the process adequately.On a relieving basis, relieving the Office Manager and Reception area when required but on an Adhoc basis;Answering of All Calls coming in through the Switchboard, the ideal person should have above average telephone skillsGeneral administration and Filing in the office for the office team;Assisting the marketing department with coordination if required;Managing office supplies and ordering of office supplies;Travel arrangements including flights, car hire, parking bookings at the airport and accommodation bookings across the country;Processing quotes/invoices and expense claims on the company portal, and following up on approvals and payments for general office payments, accommodation payments, vehicle licensing payments, as well as Capex payments for Head Office and the stores;Assisting Head Office and the stores with ordering printed stationery, which includes GRV books, claim books, sundry order books, etc.;Full office administration including printing, purchasing and managing office supplies, stationery and groceries, filing;Assisting with the payment of VAT claims to the Lesotho Revenue Authority for orders from our Gain store in Lesotho;Completing Credit Applications when required;Assisting Head Office and stores with courier services across the country;Assisting HR and Payroll with Administrative queries;Ordering uniforms for Head Office staff; Any ad-hoc duties.Will be required to relieve for the Office Manager or other Dept Secretaries

Apply now and a member of the team at Unique Personnel will get in touch with you to discuss your career options further.

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